Venue hire terms and conditions

Making your booking

We will check availability and make provisional bookings on first contact – but please confirm emailing admin@bridgendfarmhouse.org.uk so we have all the relevant details available to us.

If you would like to view the space before making your booking please let us know.

Any changes and cancellations should be made at least 5 working days before your hire. Failure to do so may result in charges for unused time/ resources.

Note that set/ up clear up specific to hire- like putting up decorations, setting out games and crafts or party food, gathering your own equipment and rubbish, and similar is treated as charged time. As part of the let arrangement you may be asked to fold up tables and chairs to assist space changeovers.

Responsibilities

The hirer will be liable for any for damage or unusual cleaning created by their hire – please therefore notify us of any damage found or similar issues at the start of your hire.
Please do not use nails/ pins or sellotape on the walls.Any keys made available to the hirer for security during the hire MUST be returned at the end of the hire.

Hirers running paid for/ ticketed activities or organisations MUST have their own public liability insurance and risk assessments for their activities [we can help you with the latter if required].
Please note any groups/ hires are responsible for their own register.

Site rules

The Bridgend Farmhouse Site is a ‘dry’ venue. We would ask that users do not use drugs or alcohol whilst onsite; or be under the influence during their hire. We reserve the right to refuse admission to the site in cases of evidence of drug/ alcohol use. Where hire is an evening event or adult birthday/ anniversary party discreet, responsible alcohol consumption is usually permitted- for those of age and within the hired space only. We are not licensed for alcohol sales, any parties booking a paying bar are required to arrange their own occasional licence.

For clarity, the Bridgend Farmhouse Site is also a non-smoking venue, indoors and outdoors.

The curfew time for amplified music [ie through speakers] is 10pm.

Please be aware of and do not block the fire exits. Attendee numbers must not exceed room capacity.

Additional information

We have very limited parking facilities [high priority given to those with mobility issues/ disabilities] and bicycle racks onsite. We are very well served by public transport links [services 24,33,38,49]. Overflow Parking is available at Inch Park/ Cameron Toll Centre, both ~5 minutes away- please avoid blocking the allotment access and neighbour parking spaces at the right hand side of the gate.

We acknowledge there are areas for improvement in our accessibility for differently abled persons. Please alert us to any particular concerns or assistance needs.

Invoices are issued after hire/ hire block or monthly with 30-day terms. Purchase order numbers should be in place prior to booked date.
We do not currently require a deposit for hires other than larger events eg weddings.